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Location: Tel Aviv, Israel (4 days a week in the office)
Lumia is an early-stage startup backed by Team8 and NewEra, working on some of the hardest problems in AI security. We're a small team based in Israel and abroad, and we work hard, laugh a lot and care about each other.
Who we're looking for
You're the person who notices that the coffee is running low on supplies and kitchen stock, that someone's birthday is coming up and that the new hire's laptop hasn't arrived yet, and you fix all three before lunch. You're creative, independent and full of energy, and you'd rather build something from scratch than follow a playbook.
This is a full-time role based in our Tel Aviv office (4 days a week), with flexible hours that overlap with our US team, including availability until about 19:00 Israel time a few days a week. You'll report to our Head of Finance (US-based) and work closely with our Israel site lead. Once we hire a Head of HR, you'll report to them.
What you'll do
Keep the office running 40%
Own our office space: rentals, maintenance and planning for what we'll need next
Work with our IT provider (Wediggit) so everyone in Israel has the right equipment and access.
Take care of our people 40%
Run onboarding and offboarding for Israel and US hires: laptop ordered, secured and shipped before day 1, accounts and access ready, welcome kit sent, and a clean equipment handback at exit
Keep our remote team connected: virtual events, US holidays and milestones, and logistics when US teammates visit Israel
Support all our employees, in Israel and US, and be their go-to person for everyday needs
Make it fun 20%
Own gifts, swag and company celebrations, in Israel and shipped to our US team
Organize and host company events in Israel, from team gatherings to larger special events
Celebrate birthdays, Lumia-versaries and special occasions, and bring your own ideas
Support G&A operations 20%
Track the office and employee experience budget and report monthly to Finance
Handle receipts and documentation for office spend in Ramp, and work with Finance in setting up new vendors with contracts and tax forms
Work with Wediggit to keep an inventory of laptops and office equipment
Requirements
Experience managing budgets and vendors; comfortable with Google Workspace, Slack and expense tools like Ramp (e.g., Concur, Bill.com, Expensify)
2-3 years in a similar role, ideally at a startup or tech company
Excellent English is a must, along with fluent Hebrew
Very organized and good at juggling many things at once
Independent, motivated and open to new areas
Nice to have
Background or education in HR
Experience with recruitment or supporting hiring processes
Experience working with HR or people systems and other G&A departments (e..g., Finance and IT)