Executive Assistant

Realize your potential by joining the leading performance-driven advertising company and a proud Great Place to Work® Certified employer in India. As an Executive Assistant on the EA Shared Services Team in our Gurgaon office, you’ll play a vital role in enabling senior leaders to operate at their best by managing complex schedules, coordinating global logistics, and driving operational excellence. You’ll be a trusted partner who helps optimize executive time, ensures seamless collaboration across teams and time zones, and contributes to the success of a fast-growing global organization. This is an opportunity to make a meaningful impact while learning and growing alongside talented professionals. To thrive in this role, you'll need: • 3+ years of experience as an Executive Assistant, preferably supporting senior leaders in a global organization. • Proven experience managing complex calendars, scheduling across multiple time zones, and coordinating executive logistics. • Proficiency with Google Workspace (Gmail, Calendar, Drive) and Microsoft Office. • Experience handling domestic and international travel arrangements, including itineraries and accommodations. • Demonstrated ability to manage confidential information with professionalism and discretion. Bonus points if you have: • Experience supporting multiple executives in a shared services or high-growth environment. • Strong problem-solving skills with the ability to anticipate needs and proactively address challenges. How you’ll make an impact: • Partner closely with senior executives to manage daily priorities, schedules, and administrative responsibilities. • Coordinate complex meetings across multiple time zones and ensure seamless execution of virtual and in-person engagements. • Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries. • Serve as a key point of contact between executives, employees, clients, and external partners. • Handle confidential business matters with accuracy, professionalism, and urgency. • Proactively identify and resolve scheduling, logistical, and operational challenges to maximize executive effectiveness. Why Taboola? If you ask Taboolars what they love about working here, they’ll tell you that they’ve been empowered to realize their full potential while growing and learning from and with smart and talented people. They’ll also share more about: Adam Singolda, Taboola Founder and CEO says; “You can copy anything from another business but you can’t copy a company’s culture.” Well-being: With an office culture that’s international, social and supportive, Taboola offers very generous benefits including 30 days holiday, excellent health insurance, some flexible working, and stock options to name just a few. Flexibility: We offer a hybrid work schedule with 3 days in-office with an option to come in more often if desired. Work with some of the biggest names: Our publisher partners include Yahoo, Conde Nast, Fox Sports, NBCU, ESPN, CBS, and E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, and Expedia. Ready to realize your potential? Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need. Learn more about #TaboolaLife on LinkedIn, Facebook, Instagram, X, YouTube, & the Taboola Life Blog. About Taboola Taboola empowers businesses to grow through performance advertising technology that goes beyond search and social and delivers measurable outcomes at scale. Taboola works with thousands of businesses who advertise directly on Realize, Taboola’s powerful ad platform, reaching approximately 600M daily active users across some of the best publishers in the world. Publishers like NBC News, Yahoo, and OEMs such as Samsung, Xiaomi and others use Taboola’s technology to grow audience and revenue, enabling Realize to offer unique data, specialized algorithms, and unmatched scale. #LI-IK1 #LI-Hybrid